Accessible authoring tips and updates in Office 365


(machine startup)
(music) Today I’m going to show you new
capabilities in Office 365
(music)
[Accessibility authoring tips and updates for Office 365] to help you easily create accessible content.
(music)
[Accessibility authoring tips and updates for Office 365] These include accessible templates
in Office for PCs and Macs.
(music) Auto-generated descriptions for
images and titles for hyperlinks.
(music) As well as how Word Format now
creates accessible PDFs.
(music) In Office 365, we’re making it easier for you to ensure your content is
usable by people with disabilities. Let’s start with PowerPoint. Accssible templates are a great way to get started. A simple search for accessible returns all of the templates that we’ve
recently upgraded for accessibility. Today I want to make a business plan. So let me add that to the scope of my search. This plan looks good. Let me open it and show you what
exactly makes it accessible. To do this, i’m going to switch to the slide outline view So you can see how every slide here
has a unique title. As I update the text, the labeling and the formatting
is automatically taken care of. Making this deck easy-to-navigate for someone who is a keyboard user
and a screen reader user. For example, this slide. Every element is easy to navigate using a keyboard because we have taught through tab order. Similarly in this slide, if I open a screen reader narrator you can hear how its read out to someone who’s blind. SCREEN READER NARRATOR:
Volume mute. SCREEN READER NARRATOR:
Title text box. SCREEN READER NARRATOR:
Editing. SCREEN READER NARRATOR:
Content placeholder SCREEN READER NARRATOR:
five SCREEN READER NARRATOR:
chart SCREEN READER NARRATOR:
cluster column. SCREEN READER NARRATOR:
Bar chart shows cost analysis SCREEN READER NARRATOR:
with y-axis displaying expenditure in currency SCREEN READER NARRATOR:
and x-axis indicating a respective
category in which the amount was spent. SCREEN READER NARRATOR:
Bar chart shows cost analysis. What you just heard the narrator reading out is a description of this chart that was provided by this author
in a field called “Alt Text”. Alt Text is another field that we’re
making much easier to use. Let me show you a new service that we’re designing to make Alt Text easier to use by opening a blank presentation and inserting a picture. Now when I right click on this image and select “Automatic Alt Text”, I can generate a description for this image using our cognitive services API. In this case, the service figures out that
this image is a group of people standing on a football field. If my intention for this image was different, I can alter this by typing some extra words. With machine learning, the service will
keep improving the more that people use it. In addition to Alt Texts and the
work we’re doing with templates, we’re also making it easier to work with hyperlinks and creating accessible documents. Here I have Word open on my PC
and I’m working on a report. Notice that every heading in this paper is using the default styles that are built into Word. These are designed to be easy
to navigate with a screen reader and have sufficient color contrast. In addition, if I insert a new hyperlink
in any section of this document, I can use the link gallery which shows
me a list of the most recently used files. When I insert a link from here, it automatically uses the filename as the display text. This is much more accessible than including a URL. One more thing I want to show you is
the accessibility checker. Now discoverable from the review tab. This scans my document and shows me any errors that might make it difficult for someone
with a disability to use my document. Clicking on the error takes me to the
place where the error has occurred. As well as shows me why I should
fix the error and how to fix it. It also gives me a link to learn
more about this type of error. We recently brought the accessibility
checker to more PC apps, such as OneNote, Office Web Apps and Office for Mac. Additionally, in Word for Mac
we’re introducing a service to export a stacked PDF via Save As. So, screen reader users can navigate exported documents by sections, understand images and access hyperlinks. These are a few updates to help you alter
your files with accessibility in mind. We’ll continue adding new capabilities
to help advance digital inclusion. To stay up-to-date, search accessibility in Office blogs
[Aka.ms/A11ylnO365] and keep checking back to the
Microsoft Mechanics accessibility playlist.
[Aka.ms/MicrosoftMechanicsAccessibility] Thank you for watching.
(music) Microsoft Mechanics
(music) www.microsoft.com/mechanics
(music)

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